(743) Event Coordinator/Virtual Event Specialist

Job Overview

Company Summary Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions.

Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers.

Job Description

Position We are seeking an experienced Event Coordinator / Virtual Event Specialist to support the U. S. Department of Health and Human Services (HHS) Office of Acquisitions in planning and running large-scale virtual, hybrid, and in-person events.

The primary focus is HHS's inaugural two-day Industry Day/Summit in the Washington, DC metro area, with about 500 on-site attendees and 1,200 virtual attendees.

The role may also support other OA events, such as the Acquisition Workforce Training Conference, leadership forums, and town halls. This role owns the virtual and hybrid parts of the attendee experience.

That includes platform setup and registration, live streaming, virtual engagement, day-of technical troubleshooting, and post-event data. The ideal candidate has personally run large virtual audiences and stays calm when technology fails in real time.

Location: This position requires candidates who live within commuting distance of Washington, DC. Relocation and local travel expenses will not be reimbursed.

Key Responsibilities

• Company Summary Arlo Solutions (Arlo) is an information technology consulting services company that specializes in delivering technology solutions.
• Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions.
• Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.
• Position We are seeking an experienced Event Coordinator / Virtual Event Specialist to support the U.S.
• The role may also support other OA events, such as the Acquisition Workforce Training Conference, leadership forums, and town halls.
• Key Responsibilities: Virtual and Hybrid Event Platform Management Configure, administer, and maintain the online event management platform (Stova preferred) for virtual, hybrid, and in-person attendees, including the branded event site, mobile app (iOS/Android), and email campaigns.
• Build and manage registration for all participant types (attendees, speakers, staff, volunteers), and track registration, session interest, and attendance accurately.
• Manage the speaker and session submission, review, and approval workflow within the platform.

Required Skills and Qualifications

• Position We are seeking an experienced Event Coordinator / Virtual Event Specialist to support the U.S.
• This role owns the virtual and hybrid parts of the attendee experience.
• Act as liaison between HHS staff, speakers, the emcee, and the AV/production team so the in-room and virtual experiences stay in sync.
• Required Qualifications: At least 3 years of hands-on experience planning and running virtual and hybrid events, including at least one event with 1,000 or more concurrent virtual attendees.
• Experience supporting federal agency events, especially HHS or other civilian agencies.
• Direct experience with Stova (formerly Aventri).
• Proven experience running live streaming, virtual breakout sessions, and audience engagement tools such as polls, chat, and moderated Q&A.
• Experience working with AV and production vendors on hybrid setups (cameras, microphones, encoders, streaming feeds).

Work Location and Schedule

This role is listed as Remote USA with location information shown as Remote USA. The employment type is Full Time.

About the Company

Arlo Solutions is the organization connected with this listing. USA Jobs Today displays this opportunity for job discovery only, so applicants should verify company details, application instructions, and eligibility on the official employer website.