Contract Executive Assistant

Job Overview

Cobalt is looking for a seasoned Executive Assistant to support our CEO, Sonali Shah, along with key members of the Executive Leadership Team (ELT). You are a highly organized team player who is comfortable interacting with all levels of an organization.

You are self-motivated, thrive in a fast-paced tech environment, and excel at anticipating needs with high discretion and standards for excellence. This is a contract to cover a maternity leave.

Job Description

What You'll Do Executive & Leadership Support: Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives. Support the broader ELT as needed.

Oversee daily email communications, track action items, and apprise the CEO of upcoming commitments. Travel & Expense Management: Coordinate all travel arrangements for the CEO and key leaders, including preparing and submitting monthly expense reports.

Meeting & Event Coordination: Lead the coordination, agenda development, material readiness, notes, and follow-up for ELT, CTOO, and company-wide meetings (monthly and quarterly). Plan and execute offsites and company events.

Agility: Pivot quickly to jump into shifting priorities and new tasks as needed. You Have Experience: 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.

Technical Skills: Proficiency in Google Suite, MS Office, and Confluence. Core Competencies: Exceptional organizational, time management, and multi-tasking skills with strong attention to detail.

Communication & Relationships: Excellent verbal and written communication skills, with a proven ability to build relationships and handle sensitive matters with high discretion. Education: Bachelor’s degree or equivalent work experience.

Key Responsibilities

• Cobalt is looking for a seasoned Executive Assistant to support our CEO, Sonali Shah, along with key members of the Executive Leadership Team (ELT).
• What You'll Do Executive & Leadership Support: Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives.
• Support the broader ELT as needed.
• Calendar & Communication Management: Manage full calendars for the CEO (including Board scheduling) and provide support for key leaders (Gunter and Paul) as needed.
• Travel & Expense Management: Coordinate all travel arrangements for the CEO and key leaders, including preparing and submitting monthly expense reports.
• Meeting & Event Coordination: Lead the coordination, agenda development, material readiness, notes, and follow-up for ELT, CTOO, and company-wide meetings (monthly and quarterly).
• Project & Administrative Support: Track progress on various projects, create presentations/materials, act as a point of contact for urgent matters, and build strong internal and external relationships.
• You Have Experience: 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.

Required Skills and Qualifications

• You Have Experience: 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.
• Technical Skills: Proficiency in Google Suite, MS Office, and Confluence.
• Core Competencies: Exceptional organizational, time management, and multi-tasking skills with strong attention to detail.
• Communication & Relationships: Excellent verbal and written communication skills, with a proven ability to build relationships and handle sensitive matters with high discretion.
• Education: Bachelor’s degree or equivalent work experience.
• Location & Shift Requirements Must be based in the US.
• Must be able to work EST business hours.
• A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications.

Benefits and Perks

• It is the Company's policy to prohibit discrimination in any employment opportunity (including but not limited to recruitment, employment, promotion, salary increases, benefits, termination and all other terms and conditions of employment) based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability, medical condition, marital/domestic partner status, military and veteran status, height, weight or any other such characteristic protected by federal, state or local law.

Work Location and Schedule

This role is listed as Remote USA with location information shown as Remote USA. The employment type is Contractor.

About the Company

Cobalt is the organization connected with this listing. USA Jobs Today displays this opportunity for job discovery only, so applicants should verify company details, application instructions, and eligibility on the official employer website.