Executive Assistant, Founders Office

Job Overview

About Solace Healthcare in the U. S. is fundamentally broken. The system is so complex that 88% of U. S. adults do not have the health literacy necessary to navigate it without help.

Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions-and get better outcomes.

Job Description

We're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. Our U. S. based team is lean, mission-driven, and growing quickly. Solace isn't a place to coast.

We're here to redefine healthcare-and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place.

We’re intense, and we like it that way. Read more in our Bloomberg funding announcement here . About the Role We’re looking for an Executive Assistant to provide dedicated support to our Founder’s Office, including both of our Co-Founders and C-suite leaders.

The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale.

What You’ll Do Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value. Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.

Support the planning and execution of leadership meetings, team offsites, and large-scale company events. Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.

Key Responsibilities

• About the Role We’re looking for an Executive Assistant to provide dedicated support to our Founder’s Office, including both of our Co-Founders and C-suite leaders.
• This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization.
• You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting cross-functional initiatives, high-impact business functions, and occasional personal matters that enable our executives to operate at their best.
• What You’ll Do Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
• Support the planning and execution of leadership meetings, team offsites, and large-scale company events.
• Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.
• Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
• Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.

Required Skills and Qualifications

• What We’re Looking For 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.
• Exceptional calendar management, prioritization, and organizational skills.
• Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.
• Excellent project management skills with a strong bias toward execution and follow-through.
• Applicants must be based in the United States.

Work Location and Schedule

This role is listed as Remote USA with location information shown as Remote USA. The employment type is Full Time.

About the Company

Solace is the organization connected with this listing. USA Jobs Today displays this opportunity for job discovery only, so applicants should verify company details, application instructions, and eligibility on the official employer website.